The Rules of the Cultura Foundation
1 § The foundation’s name and domicile
The foundation’s name is the Cultura Foundation. Its domicile is Helsinki.
2 § Purpose
The purpose of the foundation is to develop and enhance the linguistic identity of the Russian speaking population, to advance the development of the Russian- speaking culture in Finland and to otherwise develop bilateral and cross-sectoral integration. Another purpose of the foundation is to enhance cross-cultural interaction both nationally and internationally.
3 § Fulfilment of the purpose
In order to realise its purpose, the foundation will
- offer information about the Finnish society in Russian,
- increase knowledge of the Russian language and culture in Finland,
- offer individual people, municipalities and central government services promoting the integration of Russian-speaking people,
- be able to maintain a library and information service,
- participate in cultural cooperation between the European Union and Russia and other activities which support the foundation’s main purpose.
4 § The foundation’s capital
The foundation’s capital amounts to EUR 121,000. The foundation has the right to accept donations, wills, subsidies and acquire funds and rights in
any other ways permitted by the Foundations Act, and to make commitments in order to fulfil its purpose. The foundation may accept donations to set up a named fund, the purpose of which shall be in line with the purpose of the foundation. Such a fund may have a directory of its own.
5 § The foundation’s operations
The foundation’s governing body is its Board of Trustees. Meetings of the Board of Trustees must be recorded in minutes which report the names of the attending Board members, decisions and votes. The minutes are signed by the Chair of the meeting and at least one meeting attendee selected to sign them, and reviewed by at least two meeting attendees selected for this task.
6 § The composition and term of office of the foundation’s Board of Trustees
The foundation’s Board of Trustees has 6 – 8 full members. Each ruling body may propose one member for the Board of Trustees. The Ministry of Education and Culture will appoint the Board of Trustees and its Chair and the Vice Chair for each term of office. The term of office of the Board of Trustees is three years, starting from the annual meeting. The term of office of the first Board of Trustees start from the beginning of 2013 and end with the conclusion of the annual meeting in 2016. If the Ministry of Education and Culture has not appointed the members of the next Board of Trustees by the end of February of the year during which the term of office of the sitting Board of Trustees ends, they will be appointed by the foundation’s Board of Trustees. The members of the Board of Trustees must be well acquainted with the foundation’s field of activity. A person may be appointed a member of the Board of Trustees for a maximum of three consecutive terms of office.
7 § The tasks of the Board of Trustees
The Board of Trustees represents the foundation, sees to the proper organisation of the foundation’s operations and makes decisions concerning the foundation’s rules and other internal rules needed for operational activities, management and financial management. The Board of Trustees convenes for its annual meeting every year by the end of March. The purpose of the annual meeting is to
- select officers needed by the foundation and make decisions concerning their employment contracts,
- lay down the grounds of employment contracts of the foundation’s officers and to make decisions concerning the application of collective agreements,
- annually handle and approve the foundation’s annual report and financial statement for the previous financial year,
- annually decide on the foundation’s budget and action plan,
- appoint the foundation’s auditor and vice auditor, and
- make decisions concerning the acceptance of donations and bequested funds. If necessary, the Board of Trustees may appoint specialists to take care of duties under the foundation’s rules. The officers’ work is monitored by the Board of Trustees. A presiding officer, who is appointed for a maximum term of five years, acts as the officers’ supervisor and is responsible for the foundation’s daily management. Rules of procedure, confirmed by the Board of Trustees, will lay down more detailed competence requirements, titles, tasks and powers of the officers.
8 § Convening the Board of Trustees and quorum
The Chair of the Board of Trustees will convene the Board or, failing this, the Vice Chair will do so. Members must receive invitations to meetings at least five (5) days before the meeting in question, either by mail or email. Other information is delivered to the Board of Trustees members in a similar manner. The Board of Trustees constitutes a quorum if more than one half of its members, including the Chair or the Vice Chair, are present. Decisions are taken by a simple majority of votes, unless these rules or provisions laid down in the Foundations Act demand otherwise. In the event of a tie, the Chair of the meeting has the casting vote, but in the case of elections, the decision is taken by drawing lots.
9 § 150th Anniversary Fund of Regular Legislative Work in Finland
The 150th Anniversary Fund of Regular Legislative Work in Finland is part of the Cultura Foundation. The fund shall have a trustee, a directory, and a finance committee. The Ministry of Education and Culture shall appoint the trustee and the five members of the directory. The directory shall prepare for the Board of Trustees a proposal for the distribution of the funds intended for the realisation of the fund’s purpose. A finance committee composed of experts in finance and investment activities and appointed by the directory shall make decisions on the investment and use of the fund’s capital. The fund has its own rules, with which the Cultura Foundation shall comply.
10 § Signing for the foundation
The persons authorised to sign for the foundation are the Chair and Vice Chair of the Board of Trustees together, or one of them with another Board of Trustees member, secretary or an officer authorised to do so by the Board of Trustees. An officer specifically authorised to do so by the Board of Trustees may also sign for the foundation independently.
11 § Financial year
The foundation’s financial year is one calendar year. The financial statement and the annual report of the Board of Trustees for the previous year must be delivered to the auditor by the end of March. The financial statement is signed by the members of the Board of Trustees and the presiding officer. The auditor must deliver a written report, including statements, to the Board of Trustees by the end of May. If the auditor’s report so requires, the Board of Trustees must convene during June to decide on further action in response to the auditor’s report.
12 § Remuneration
Members of the Board of Trustees may be paid remunerations. The Ministry of Education and Culture shall approve the remunerations.
13 § Annual reports and notifications to the National Board of Patents and Registration of Finland
Certified copies of the profit and loss account and balance sheet data, including attachments, balance sheet specifications and annual and auditor’s reports must be delivered to the National Board of Patents and Registration of Finland within six months of the end of the financial year. Any changes to Board of Trustees members and those entitled to sign for the foundation must be immediately reported to the Register of Foundations of the National Board of Patents and Registration of Finland.
14 § Amendments to these rules and abolition of the foundation
The rules of the foundation may be amended if a minimum of 2/3 all members of the Board of Trustees are in favour of so doing. A statement from the Ministry of Education and Culture is required before any amendments can be made, following which said amendment must be approved by the National Board of Patents and Registration of Finland. The decision to abolish the foundation is made in the same order. If the foundation is abolished, its funds will be returned to ruling bodies in the same proportions as they have contributed to the foundation’s capital intended for the purposes laid down in Section 2 of these rules.